Budget Planner Template for Your First Fashion Collection

Budget Planner Template for Your First Fashion Collection

Budget Planner Template for Fashion Collection

Template:

Expense Category Estimated Cost Actual Cost Variance Notes
Design and Development
Design Fees Cost for freelance or in-house designers.
Pattern Making Cost for pattern makers, CAD software, etc.
Prototypes/Samples Cost for making initial samples.
Tech Pack Development Cost for creating tech packs for production.
Materials and Fabrics
Fabric (Cotton, Blends) Cost of fabric purchased for production.
Fabric Samples/Swatches Cost to request fabric samples from suppliers.
Trims & Accessories Buttons, zippers, labels, etc.
Labels and Tags Brand and care labels.
Production Costs
Yarn (if applicable) Cost for yarn if you are creating knitted fabrics.
Cone Winding Cost to wind yarn on cones before knitting.
Knitting Cost for the knitting process (per unit or batch).
Dyeing Cost for fabric dyeing, including test dyes.
Printing (if applicable) Cost for printing designs on fabrics.
Cutting Cost for fabric cutting (labor and equipment).
Stitching/Assembly Labor cost for stitching and garment assembly.
Finishing Quality control, pressing, etc.
Packaging Costs
Packaging Materials Boxes, bags, hangers, tags, etc.
Custom Packaging (if applicable) Special packaging with your branding.
Shipping/Logistics Cost to ship raw materials to the factory or finished products to warehouses.
Marketing & Promotion
Product Photography Professional photos for catalog and online.
Marketing/Advertising Cost for social media ads, influencer marketing, etc.
Website Development Cost for website design and maintenance.
Sales & Distribution
Sales Commissions Cost for sales agents or retail commissions.
Wholesale Packaging Packaging for wholesale customers.
Miscellaneous Costs
Shipping (Finished Goods) Cost to ship finished products to customers or retailers.
Emergency Fund Extra budget for unexpected expenses.

Instructions for Use:

  1. Estimate Costs: Begin by estimating costs for each category based on supplier quotes, market research, or historical data from previous collections. This will give you a rough idea of how much you need to allocate for each phase.

  2. Track Actual Costs: As you move through each stage of your collection, fill in the Actual Cost column. This will help you track whether you're staying within budget or if adjustments are necessary.

  3. Variance: The Variance column helps you identify areas where costs have exceeded or come under your estimates. If the actual cost exceeds the estimated cost, you'll see a positive variance (indicating you spent more), and if it's under budget, you'll see a negative variance (indicating savings).

  4. Notes: Use the Notes column to document any key details about each expense, such as special circumstances, discounts, or payment terms with suppliers.

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